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Reports To: Operations
Location: Addison, IL
SUMMARY
Provides office services by implementing administrative systems and monitoring administrative projects. This position supports all business operations.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Project /Practice Management
- Back-up for the receptionist position (breaks, lunches, vacation etc.) on all duties.
- Ensures contracts and operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
- Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies, placing and expediting orders for supplies including verifying receipt of supplies.
- Completes operational requirements by scheduling and completing administrative projects.
- Sort and distribute mail, stuff A/P checks for mailing or distribution.
- Back-up for waiver requests and prepares waivers.
- Assist with events including ordering food, setting up, breaking down and other tasks as needed.
- Perform other duties as assigned and as needed.
SUPERVISORY RESPONSIBILITIES
None.
QUALIFICATIONS
Knowledge of telephone/receptionist etiquette and courteous communication.
KNOWLEDGE, SKILLS AND ABILITIES
Reporting skills, Administrative writing skills, Strong Microsoft Office Skills, managing processes and multi-tasking, organization, professionalism and problem solving. Ability to work confidentially with discretion, independently with little direction.
EDUCATION and/or EXPERIENCE
High School diploma or equivalent with six months to one year related experience and/or training; or equivalent combination of education and experience.
PHYSICAL DEMANDS
While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands.
WORK ENVIRONMENT
Typical environment is a low noise level office.
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